Fractional Head of Admin & People

Coethia is building a network of credentialed healthcare professionals and content creators to bring verified health information to the public. As a small, fast-moving team, they need an experienced operator who can independently run HR, finance operations, and office administration without requiring direction or existing processes to follow.

This is a sole-ownership role across three core functions. You will work directly with the CEO, exercising strong judgement and handling sensitive information with full discretion. The engagement is fractional and part-time, open to fully remote candidates.

• Manage end-to-end onboarding and offboarding, payroll administration, HR policy documents, and benefits provider coordination
• Oversee monthly financial reporting in collaboration with the external accounting firm
• Coordinate tax filing timelines and review tax forms prior to submission
• Handle vendor invoicing, expense tracking, and budget support, maintaining clean financial recordkeeping
• Administer software, insurance, and vendor contracts, including renewals and access management
• Provide general administrative support to leadership and manage special projects as required

• 8 or more years of experience in operations, HR, or finance, ideally within a small company or startup environment
• Demonstrated ability to build processes from scratch and operate with a high degree of independence
• Strong discretion and trustworthiness when handling confidential or sensitive material
• Excellent written and verbal communication skills
• Familiarity with standard HR, payroll, and accounting platforms
• Fractional or multi-client experience preferred, along with comfort coordinating with outside accountants

Coethia is developing a network of credentialed healthcare professionals and content creators with the goal of bringing vetted health information to a broader public audience. The team is small and moves quickly, operating at the intersection of healthcare and content.